How to Pull Off Your Next Corporate Event
Whether you’re launching a new company or celebrating a milestone, a great party is always an excellent way to celebrate and spur further progress. Unfortunately, creating these great corporate events almost always requires a significant amount of planning to create a good atmosphere, avoid problems and keep things fun. But this planning process isn’t limited to choosing between different corporate event venues and selecting a theme; instead, you will need to consider everything from transportation and timing to the comfort of your attendees. By following the tips below, however, you are sure to approach this challenge head on. Read on to learn how you can avoid unexpected issues and pull off a great corporate event for your company!
Meet With Your Event Planner in Person
If you plan to hire an event planner, meet them in person first to make sure your goals, perspectives and personalities mesh; after all, you are going to be spending a lot of time together as you work on the event, a feat that can exacerbate even the smallest issues. Meet your prospective event planner for coffee and discuss your different corporate event planning ideas. A good event planner will not only be able to offer useful recommendations and tips, but will also plan on being on site for the party itself to help you handle any problems that occur during the party.
Consider Potential Complications
You may have found the perfect theme or picked the best entertainment, but before you move ahead, make sure that your party venue will allow these features without charging extra. For example, some ideas might need extra time for set up, or might have restrictions against loud music after a certain hour, stipulations that can throw a wrench into your plans. Banquet halls are a good choice for corporate events for this reason: not only are these locations large, comfortable, visually pleasing spaces that are sure to impress your clients and employees, but they also often take care of cleaning duties and help make sure everyone is comfortable. Unfortunately, the location isn’t the only thing that can get complicated: make sure the event time won’t interfere with a holiday or other major event, that the location is accessible to your guests, and that all activities help your guests relax instead of making them uncomfortable.
Be Careful About Food and Alcohol
Lots of corporate events feature an open bar. If you are going to choose this route, make sure your party has safe transportation to and from the party, and that your bartender knows to keep people from crossing certain boundaries. Additionally, make sure you have enough food to balance out the alcohol, including a wide variety for people with different dietary restrictions. To make sure you are aware of what this might entail, consider asking your guests to list any allergies or other restrictions when they respond to your invitation.
Mindful Venue Selection and Scheduling
A corporate event provide an ideal opportunity to market your company or organization. To ensure your audience is as receptive as possible to your event program, it’s critical to select a location that allows your audience members to relax. A location that allows ample meeting space, as well as banqueting facilities, means your guests will not have to travel from one location to another during the day. This will give them more time to interact and network, and allow you to fit more events into each day’s schedule.
Many businesses and groups make the mistake of scheduling different events in different venues, or choose a facility where food service is not available. The result: Meeting attendees who must rush from one location to another and who are frequently tired and inattentive by the end of the day. In some cases, inconvenience can even translate into lower attendance at future events and may leave a poor impression of your company or organization.
Why Choose Renaissance Miami?
Our entire staff is experienced in corporate event planning planning, and we understand the unique needs of both businesses and non-profit organizations. We welcome the opportunity to work with businesses and organizations of all sizes to ensure your next event is as successful as it can be.
At Renaissance, our facilities are designed to support daylong activities, from the opening message to closing remarks. We specialize in offering state-of-the-art meeting facilities designed not only to accommodate both large and small audiences, but which are also able to support electronics equipment necessary for symposia and other speaking events. On-site catering facilities mean an end to boring “convention” fare and those “rubber chicken” dishes for which many corporate events have become — unfortunately — well-known. At Renaissance, our academy-trained chefs are skilled at preparing a wide range of cuisine, from buffets to sit-down, full-service events.
Planning Miami corporate events that are both professional and fun can be a challenge. However, by carefully considering your choices and planning accordingly, you are sure to create an event everyone will remember. Keep these tips in mind and start planning your corporate event today!
