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How to Work with Event Planners and Get Optimal Results

Planning a major event often presents more challenges and requires more attention to detail that the average person can spare. That’s where qualified and experienced event planners come to the rescue of the savvy event sponsor who needs some help. Use these tips to make the most out of working with an event planner.

Be Specific About the Type of Event and Potential Locations

You already know what the event will be for: a wedding, corporate gathering, birthday celebration, etc., so have some ideas in mind about any special ways you’d like to acknowledge the occasion at the event. Special toasts, decorations, food choices, and so on.

Do you have a city or certain destination around town in mind? Even planners can help with everything from distance vacations and outdoor affairs to locally hosted parties amid the city’s most beautiful event spaces.

Remember, you have a professional on your side who is there to help fine tune any details or help you realize the vision you’re struggling to bring to life.

Be Ready to Discuss the Finer Details

You’ll want to have a general estimate on these intangible types of details:

  • How many attendees are expected?
  • What are the budget guidelines and limitations?
  • What ‘feel’ do you want? Relaxed, formal, fun, businesslike?
  • Do you have decorative preferences?
  • Will food and drinks be served?

This lets your planner focus on your objectives to ensure that your event is a complete success.

Explore Certified Event Planners

Take advantage of any specialties that your event planner might offer, as there are many who hold certifications in the planning of certain types of events. Common certificates include:

  • Certified Meeting Professional Certification (CMP)
  • Certified Special Events Professional Certification (CSEP)
  • Certificate in Meeting Management (CMM)

Here at Renaissance Miami, our event planners hold certifications guaranteed to ensure that your event goes smoothly whether it’s a wedding, anniversary party or corporate event.