It’s no secret that the objective of corporate meetings is to improve employee engagement and exchange new information and ideas. But sometimes, employees can’t get engaged for one reason or another. If you’ve noticed your employees looking bored or tired at a corporate meeting, you’re probably making some critical errors in how the meetings are conducted. Here are some mistakes to avoid when holding a business meeting.
- Mistake: Holding unnecessary meetingsWhen you want to hold a business meeting, make sure there’s a good reason for it. Unless you’re Michael Scott from “The Office,” it’s not necessary to hold a business meeting to make one small announcement or clarify a change in protocol — a simple email memo will suffice. Holding too many meetings diminishes their importance and decreases productivity. So before you decide to hold a meeting, ask yourself, “is this meeting really necessary, or is there a more efficient way to convey this information?”
- Mistake: Not having a strict agendaEvery business meeting should have a specific, itemized agenda. This will serve as an outline for the points you will discuss in the order that you will discuss them. Not only does this improve productivity by minimizing transitions to other topics, but employees will definitely be more engaged when they have a tangible document describing the purpose of the meeting.
- Mistake: Holding meetings at the same location every timeIf you hold every single meeting in the same conference room, employees will eventually associate the room with the feeling of boredom and disengage from every meeting. Spice things up by holding an important meeting at a facility designated for corporate events and corporate gatherings. Banquet halls are a great option because of their luxury. You should also consider wedding venues — as of 2014, the average couple invites 136 guests to their wedding, and most venues can easily accommodate hundreds of guests. This is also ideal for corporate celebrations like holiday parties. No matter what the reason, employees will enjoy the chance to get out of the office for awhile.
Ultimately, corporate meetings don’t have to be boring. With a bit of flair and a creative mind, you can maximize the productivity of any corporate meeting. For more information about corporate event venues, contact Renaissance Miami.