Whether you’re launching a new company or celebrating a milestone, a great party is always an excellent way to celebrate and spur further progress. Unfortunately, creating these great corporate events almost always requires a significant amount of planning to create a good atmosphere, avoid problems and keep things fun. But this planning process isn’t limited to choosing between different corporate event venues and selecting a theme; instead, you will need to consider everything from transportation and timing to the comfort of your attendees. By following the tips below, however, you are sure to approach this challenge head on. Read on to learn how you can avoid unexpected issues and pull off a great corporate event for your company!
Meet With Your Event Planner in Person
If you plan to hire an event planner, meet them in person first to make sure your goals, perspectives and personalities mesh; after all, you are going to be spending a lot of time together as you work on the event, a feat that can exacerbate even the smallest issues. Meet your prospective event planner for coffee and discuss your different corporate event planning ideas. A good event planner will not only be able to offer useful recommendations and tips, but will also plan on being on site for the party itself to help you handle any problems that occur during the party.
Consider Potential Complications
You may have found the perfect theme or picked the best entertainment, but before you move ahead, make sure that your party venue will allow these features without charging extra. For example, some ideas might need extra time for set up, or might have restrictions against loud music after a certain hour, stipulations that can throw a wrench into your plans. Banquet halls are a good choice for corporate events for this reason: not only are these locations large, comfortable, visually pleasing spaces that are sure to impress your clients and employees, but they also often take care of cleaning duties and help make sure everyone is comfortable. Unfortunately, the location isn’t the only thing that can get complicated: make sure the event time won’t interfere with a holiday or other major event, that the location is accessible to your guests, and that all activities help your guests relax instead of making them uncomfortable.
Be Careful About Food and Alcohol
Lots of corporate events feature an open bar. If you are going to choose this route, make sure your party has safe transportation to and from the party, and that your bartender knows to keep people from crossing certain boundaries. Additionally, make sure you have enough food to balance out the alcohol, including a wide variety for people with different dietary restrictions. To make sure you are aware of what this might entail, consider asking your guests to list any allergies or other restrictions when they respond to your invitation.
Planning corporate events that are both professional and fun can be a challenge. However, by carefully considering your choices and planning accordingly, you are sure to create an event everyone will remember. Keep these tips in mind and start planning your corporate event today!